GOVERNMENT DOCUMENT MANAGEMENT
SIMPLIFY DOCUMENT PROCESSES FOR CONSTITUENTS
Paperless Solutions helps local government meet today’s challenges of smaller budgets and staffs while laying the foundation for simplified, efficient and mobile government information technology.
We provide solutions that allow for electronic processing and routing of information to simplify complicated paper processes. This includes web portals for constituents to request information or to submit information for processing, as well as self-service portals to monitor processes as they progress through the “system”, eliminating the need for the back and forth phone calls.
WHY PAPERLESS SOLUTIONS?
Experts in workflow and document management, Paperless Solutions can help you build an ECS solution to:
- Provide complete departmental solutions, including:
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- Court Case Management services
- Court Case Scheduling
- eFiling solutions
- Web-based Public Access
- Agenda Management solution
- Electronic Permitting solution
- Electronic Plan Review solution
- Right to Know / Freedom of Information Act solutions
- Increase transparency to constituents
- Highly configurable solutions to meet any departmental needs
“The electronic court document system Paperless Solutions created for us has made our entire process quicker, more efficient, much more user friendly and much neater. It uses less paper and saves money for the taxpayer. We save tens of thousands of dollars per year on paper file folders alone.”
Mark Levy,
Prothonotary
Montgomery County, PA.
MANUFACTURING DOCUMENT MANAGEMENT AND COMPLIANCE
STREAMLINE DOCUMENT PROCESSES AND MANAGE REGULATORY COMPLIANCE
As manufacturers expand their business in the US and across the globe, their compliance requirements grow more complex and convoluted. Amplified domestic regulations complicate compliance even further.
Frequently disparate solutions and silos of information develop across the organization and even within departments in order to meet these increasing requirements. Insufficient solutions to manage content create opportunities for fines and suspension of operations due to audit results or failures. Also impacted are time-to-market strategies. By not being able to accurately and effectively retrieve information easily, organizations are unable to make timely decisions as fast as they should
WHY PAPERLESS SOLUTIONS?
Experts in compliance, Paperless Solutions can help you build an ECS solution to:
- Better handle new markets and regulatory controls
- Reduce compliance complexities and misinformation
- Reduce time to market
- Increase transparency and tractability requirements
“Paperless Solutions is expert at asking the right questions to understand the business and get to the root of the problems, and remarkably savvy about what the technology can and can’t do.
But what is most impressive about Paperless Solutions is their ability to step back, see the big picture and then inventively design a solution that simply, creatively and efficiently solves the problem.”
Adam Phillipps
Director of Global Information Systems
PennEngineering.
LABORATORIES DOCUMENT MANAGEMENT AND COMPLIANCE
SECURE DOCUMENT STORAGE, SAMPLE PROCESSING, CHAIN OF CUSTODY TRACKING
As laboratories expand their business in the US and across the globe, their compliance requirements grow more complex and convoluted. The ability to track all of the information necessary to process samples or manage Government research is a demanding task.
Responsibilities range from maintaining:
- Research results
- Documents and records
- Calibration reports
- Chain-of-custody information
- Accreditation or Clearance of staff
Frequently, disparate solutions and silos of information develop across organizations and even within departments in order to meet these requirements. Insufficient solutions to manage content create opportunities for fines and suspension of operations due to audit results or failures. Also impacted are responses to litigation.
By not being able to accurately and effectively retrieve information, organizations are unable to make timely decisions or proceed with critical projects.
WHY PAPERLESS SOLUTIONS?
Experts in compliance, Paperless Solutions can help you build an ECS solution to:
- Handle increasing volume without adding new staff
- Reduce compliance complexities and misinformation while keeping data secure
- Automate Reporting and Collection of documentation about samples for presentation to courts or customers
- Integrate with existing Laboratory Information Management Systems
CASE STUDIES:
“Paperless Solution’ ability to understand our complex needs, and incorporate compliance requirements into every step of the process was impressive. The significant increase in internal efficiency means we’re able to get these packages back to our customers much faster, improving customer service.”
Paul Zila
Dir. of Application Development,
NMS Labs
COLLECTIONS: ECM SOLUTIONS
EFFICIENTLY MANAGE DEBTOR CORRESPONDECE WHILE ENSURING COMPLIANCE
Stricter regulatory compliance requirements get enacted almost on a weekly basis. These, in combination with complex customer specifications and requests make the Debt Collection industry a very demanding environment. The ability to meet these changing regulatory and customer requirements make it critical for organizations to have a flexible, configurable solution to support correspondence with debtors.
Frequently disparate solutions and silos of information develop across the organization and even within departments in order to meet these increasing requirements. Insufficient solutions to manage content create opportunities for fines and suspension of operations due to audit results or failures. Also impacted are time-to-market strategies. By not being able to accurately and effectively retrieve, disseminate, and report on information easily, organizations are unable to make timely decisions as fast as they should.
WHY PAPERLESS SOLUTIONS?
Experts in compliance, Paperless Solutions can help you build an ECS solution to:
- Digitize Debtor mail/email/fax correspondence documents
- Provide custom forms for capturing multiple Debtor Accounts (from multiple collections clients), data such as Claims (bankruptcy, deceased, already paid, Fraud, ID Theft, etc.), Disputes, deceased probate, Insurance details, promise to pay (amount, frequency), Sent check details
- Provide distributed document processing queues for high-volume processing
- Browser-based interface allowing for workers to be located anyplace (on-shore or off-shore)
- Supports global processing centers for covering different time zones, user rates
- Group/Location security on queues and routing rules (on-shore security vs. off-shore security)
- Capture all user actions and processing duration for reporting, analysis, and compliance
- Quality control rules allow for different percentages of secondary review based on initial users’ expertise level
- ETL data exchange for updating accounts on multiple systems with captured correspondence data
- Custom Compliance rules for identifying correspondence requiring responses
- Complex rules for authoring responses
- Response documents are created and assembled automatically using rule-based / data-driven language
- Batch printing, grouped by different agencies (branding)
CASE STUDIES:
“Paperless SoIutions took the time to understand our business; as a result they have been able to offer suggestions on additional process improvements that we otherwise may not have thought of. Paperless Solutions is a valued business partner.”
Bette Capaldo, Senior Vice-President,
Operations Control and Support
Services, Transworld Systems Inc.,
Horsham, Pa.
DIGITAL SOLUTIONS FOR EDUCATION
IMPROVE EFFICIENCY TO PROVIDE BETTER SERVICE TO STUDENTS, ALUMNI AND DONORS
Are you ready to stay competitive in our increasingly digital world? Transforming your slow paper processes can have a tremendous impact on your institution.
The right solution can create simplified processing, scalability between departments so that you can build your solution as you go, create an easy to use and efficient end-user experience, and integrates with your pre-existing systems.
We help with:
- Admissions Processing and Review
- Financial Aid Processing and Review
- Registrar Forms
- Student Onboarding
- Student Health and Housing Services
- Faculty Onboarding
- Tenure and Promotion Review
- Contract Management
- Curriculum Review
- Student Billing
- Web-based access to report cards and transcripts
- Donor File Management
- Gift Contract Management and Processing
WHY PAPERLESS SOLUTIONS?
Experts in compliance, Paperless Solutions can help you build an ECS solution to:
- Decrease storage and labor costs
- Reduce staff hours spent on repetitive, paper-based tasks
- Improve response times and audit preparedness
- Increase security and controlled access of information
- Ensure compliance with FERPA, PII, CIPA and other requirements
Coming soon.
CUSTOM SOLUTIONS
Given our experience with complex enterprise content management projects combined with our approach, we can help you address challenges regardless of your industry. We design workflows for the most intricate needs in a broad range of departments ranging from finance to human resources, court case management, e-Filing, sample test reporting and collections correspondence.
We recognize the importance of protecting your existing IT investments, while we work with you to improve efficiencies, address compliance challenges and eliminate waste in accessing information within and across areas most critical to your business in a cohesive way.
Call us to discuss your unique content management situation. We’ll identify the right solution to fit your specialized business needs.
WHY PAPERLESS SOLUTIONS?
Experts in enterprise content services, Paperless Solutions can help you:
- Improve your content storage, access and information retrieval processes
- Streamline information retrieval across organizational departments
- Create more efficient workflows
- Reduce operational costs
- Upgrade processes to maintain compliance
- Simplify information access and integrate with existing information technology platforms
- Deploy a configurable solution to meet multiple department needs
- Enhance your long term information technology strategy goals
“Paperless Solutions is expert at asking the right questions to understand the business and get to the root of the problems, and remarkably savvy about what the technology can and can’t do.
But what is most impressive about Paperless Solutions is their ability to step back, see the big picture and then inventively design a solution that simply, creatively and efficiently solves the problem.”
Adam Phillipps
Director of Global Information Systems, PennEngineering