Document Capture & OCR Data Capture Solutions
Turn paper documents and unstructured information into usable digital data.
Paperless Solutions provides document capture, OCR (Optical Character Recognition), and automated data extraction solutions that help organizations digitize documents, identify important information, and route data into the systems and workflows where it belongs.
Our solutions reduce manual data entry while improving the accuracy, accessibility, and efficiency of your business processes.
From Forbes: What is Optical Character Recognition Technology?
What is Capture?
Put simply, Electronic Capture is the process of identifying and extracting critical information from incoming paper and electronic documents without extensive guidance from a user. This means that the moment a document like an invoice or signed contract is scanned into your software, various fields are automatically read, assigned and sorted before being uploaded into a secure digital repository.
Scanning and storing your documents as PDFs alone does nothing to account for the value of the data that they contain. Capture has the ability to take field information such as invoice number, purchase amount or the transaction date and give you the power to manage and search for that information in your storage repository.
Intelligent Document Processing
Modern document capture goes beyond scanning and storing files.
Intelligent document processing (Such as Hyland’s IDP) combines technologies such as OCR, document recognition, classification, data extraction, and automated indexing to help organizations process information with less manual intervention.
This allows your documents to be identified, classified, and analyzed before extracted information is sent into the proper application or workflow.
NMS Case Study Specimen Capture
Secure Document Repository & Document Management
Your digital repository is a secure, centralized access point for all your organization’s information and documents. It can be accessed through the web anywhere, at any time and is a convenient tool for both on-site and remote employees.
Paperless Solutions provides digital document repository and document management solutions that make information accessible when and where your employees need it. Through a web-based interface, authorized users can securely access documents from the office, at home, or anywhere with an internet connection.
By replacing scattered paper files, shared drives, and disconnected information sources with a centralized document repository, organizations can improve accessibility, streamline information retrieval, and create a more efficient way to manage their digital records.
What Is an Electronic Document Repository?
A digital document repository is a centralized system for storing, organizing, managing, and retrieving an organization’s electronic documents and records.
Instead of relying on filing cabinets, individual computers, shared drives, or disconnected applications, a centralized document repository provides authorized users with a consistent way to access the information they need.
Documents can be organized using metadata, indexed for fast retrieval, secured according to user permissions, and connected to the workflows and business applications that rely on them.
Secure Document/Record Storage
As part of our implementation process, our team will assist you with establishing strict:
- User permissions
- Role-based access
- Document security
- Controlled access
- Audit trails
- Version control
- Retention policies
- Document history
Trusted by organizations handling sensitive information, our solutions provide the security and control needed to keep your data protected.
Document Search & Information Retrieval
Our document search solutions provide powerful, flexible ways to search and retrieve information across your digital repository. Users can search by keywords, metadata, document types, dates, and other relevant criteria such as case number to quickly narrow results and find the right information.
Our Search FAQ:
What is document search?
Document search allows users to locate digital documents using keywords, metadata, document types, dates, and other searchable information.
What is full-text search?
Full-text search allows users to search the actual text contained within documents rather than relying only on file names or metadata.
Can scanned documents be searchable?
Yes. OCR can convert text within scanned documents into searchable information, allowing users to find content that would otherwise be difficult to locate.
What is enterprise document search?
Enterprise document search helps organizations locate information across large collections of digital documents and repositories.
Can document search be restricted by user permissions?
Yes. Search results can be configured to respect security and access permissions so users only see information they are authorized to access.
Streamline Processes with Workflow Automation
At Paperless Solutions, we help organizations digitize and automate cumbersome paper-based processes. By replacing manual tasks with digital workflows, organizations can reduce paperwork, lower supply and postage costs, minimize manual data entry, and free your staff to focus on higher-value work.
From Paper-Based Processes to Digital Workflows
Many business processes begin with a document—a form, application, invoice, request, case record, or other piece of information. When those processes rely on printing, manual routing, physical signatures, or repetitive data entry, work can quickly become bogged down.
Paperless Solutions helps you to transform these processes into digital workflows that automatically move information to the right person, at the right time, with the right actions.
What Can We Automate?
Our team frequently automates:
- Document routing
- Approval processes
- Electronic forms
- Data entry
- Notifications and alerts
- Review processes
- Case workflows
- Invoice processing
- Request processing
- Records management
- Employee onboarding
- Customer communications
- Government processes
- Court workflows
Workflow Automation for Government & County Organizations
Government offices such as Pennsylvania’s Prothonotaries, Register of Wills and Orphans’ Courts often manage processes that involve large volumes of documents, multiple departments, approvals, and strict recordkeeping requirements.
Paperless Solutions develops configurable workflows for government offices across the state of Pennsylvania, including processes involving case records, document management, public requests, financial transactions, forms, and other administrative functions.
Convenient Forms for Employees, Customers & Constituents
Forms, from time off requests to surveys and even job applications, are absolutely everywhere.
When you process forms, how are you ensuring that the information you require is being collected quickly and correctly? Automated software is the fastest and easiest way to complete and store forms for retrieval. Instead of digging through a messy file cabinet, you can just enter a quick search into your digital database instead.
Automated forms are not only more convenient to process, they’re also easier to complete. Online access means that forms no longer have to be completed on-site. With autofill technology, users can complete your form with fewer key-strokes.
Forms That Connect to Your Workflow
Forms don’t have to be the end of the process. Electronic forms can be connected to automated workflows that route information to the right person or department, trigger approvals, and initiate the next step in a business process.
From submission to storage and processing, Paperless Solutions can help turn a simple form into a connected digital workflow.